Why Manage Time?

For an exeptional time management training course go to Silicon Beach Training in Brighton.

The increasing pace of business life and the increasingly easy access from home to office means many people are crying out for MORE TIME!!

We can use hand held devices, on-line systems and complex activity planners, all of which will enable us to gain some control over the issue but will they solve the problem? Have you tried systems before which haven’t worked for you? Do you despair and feel a failure as you leave a pile of papers on your desk at the end of the day and an in-box full of unanswered emails?

An effective time management system will give you all of the following:

  • Better results
  • Less stress
  • Reduction in errors and costs
  • More time for thinking and planning

But unfortunately; there is NO quick fix to time management and there are NO magic solutions!!

Consider the following statement:

There will NEVER be enough hours in the day to finish all I have to do

This may not be what you want to hear but take a few seconds to let it sink in. IF it were true, how differently would you feel about yourself and your work? Would the acceptance of this truth help you to feel less stressed about the issue? Because if you are a conscientiousness manager or a committed staff member, there WILL always be something more you could have done. So accept this truth and take the first step to taking back the control and managing your time! The moment of change is at hand and once you commit to that change you are on your way to managing your time!

Time Management may be defined as:

  • The effective use of time to efficiently complete daily duties and long-term projects.
  • Which would you rather be efficient or effective?
  • ‘Efficiency’ is doing a job correctly
  • ‘Effectiveness’ is doing the correct job correctly

An image of an efficient person conjures up a picture of someone dashing about the office telling everyone how much work they have on, how many e-mails they received that morning, and how many meetings they have to attend that day! In other words they may be trying to impress with their endless list of activities. An effective person however, will be busy doing the right things in other words what matters in the job, what is important. An effective person will have prioritised their work tasks with reference to their importance and urgency.

Keeping a time log

Unless you are incredibly self-aware, you will probably not be conscious of how much time you spend on which activities during the course of a working day. How can you hope to make positive changes if you don’t know where to start?

A time log is a simple] time managment technique] to help you. You just need to note down the following on a daily basis over a typical week:

  • What activities were you engaged in?
  • With whom?
  • How long did you spend on each?
  • Which were planned activities and which were spontaneous?

At the end of the week, take time to look back and ask yourself what you learnt from this. Was there anything that surprised you? Are there things you want to change for the future?

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